Reports to: Int'l Finance Resources Manager 

Department: Finance 

Position classification: Full-time.  

Location: Olkeri with regular travel to implementation sites 

Employment type: LOCAL NATIONALS ONLY; employment is through Compassionate Carbon Africa (Kenyan-registered affiliate of Eden: People+Planet) 

Company Information 

We believe the social foundation of basic human needs can be met for all people within the Earth’s ecological limits. By collaborating with communities to restore degraded environments and protect essential ecosystems, we foster a resilient foundation that supports both people and planet, recognizing the health of both are inseparable and interdependent. Our work de-risks the future by designing and implementing holistic systems that address the foundational needs of people, restores essential biodiversity, and directly impacts the effects of climate change through collaboration with local stakeholders, regional authorities, and global partners. 

Compassionate Carbon Africa (CC) works in developing regions of the world to facilitate landscape restoration and community development through nature-based solutions. CC's mission is to foster healthy relationships between communities and the land on which we all depend through landscape restoration and conservation. We envision a world where communities thrive in healthy and restored environments. 

Position Summary 

The Finance and Administration Officer (F+AO) is responsible for administrating and managing the financial transactions of assigned projects, ensuring compliance with Compassionate Carbon’s finance standards and procedures, regulations, and accounting best practices. The F+AO facilitates tracking expenditures, preparing timely financial reports, maintaining accurate financial records, and supporting the overall financial health and integrity of CC’s operations. Additionally, the F+AO supports day-to-day administration needs within the office, ensuring support to operational functions. 

Essential Responsibilities 

• Oversee field accounts payable and general ledger entries, ensuring accurate bookkeeping with supporting documentation. 
• Ensure expenditures align with approved budgets and donor requirements. 
• Prepare accurate and timely financial reports, including expense reports, financial statements, and donor reports; maintain organized financial records, including invoices, receipts, and supporting documents.
• Ensure transactions and recordkeeping maintains compliance with regulations, donor requirements, organizational policies, and international accounting standards.  
• Perform regular cash and bank reconciliations, review backup documentation for compliance, and monitor outstanding advances; identify risks associated with the project and together with the International Finance Resources Manager, develop and implement mitigation strategies. 
• Maintain communication with stakeholders like banks and suppliers. 
• Manage petty cash and other project-related cash transactions; this includes ensuring staff cash advances are managed in line with Finance policy and there is timely availability of funds to cater for the office’s cash needs. 
• Assist with various administrative tasks. Act as a liaison between employees and management to provide information and address concerns regarding day-to-day activities.  
• Handle office administrative tasks, including organizing files, managing office supplies, and supporting daily operational needs to ensure an efficient work environment.  
• Track and manage project inventory, ensuring proper records are maintained. 
• Collaborate with team members, including program staff, to ensure smooth financial operations and project support.  
• Assist with internal and external audits by providing necessary documentation. 
• Communicate financial information clearly and effectively to relevant stakeholders.   
• Other duties as assigned. 

Education + Work Experience  

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.  
• 2-5 years of progressive professional accounting experience.  
• Experience in the nonprofit sector, particularly with grants and donor-funded projects, is highly desirable.   
• Familiarity with fund accounting.   
• Professional certification or related certificate studies (CPA part 2 (intermediate level) and above). 

Skills + Abilities  

• Models the Ethos in all professional interactions, demonstrating a commitment to the organization's values, vision, and conduct standards.   
• Strong understanding of accounting principles (GAAP), financial reporting, and budgeting. 
• Familiarity with the unique financial challenges and requirements of international organizations with mixed funding streams.   
• Understanding of relevant regulations, donor requirements, and international accounting standards.   Proficiency in accounting software and Microsoft Office Suite (especially Excel).  
• Excellent written and verbal communication skills.   
• Ability to manage multiple tasks and competing priorities, ensuring effective prioritization and maintaining accurate records.   
• Understanding of applicable employment laws and regulations in Zambia, as well as Human Resources best practices and their application.   
• Organizational and data management skills for maintaining accurate records and effectively supporting administrative processes.  
• Ability to identify and resolve accounting-related issues.   
• Ability to work independently, as well as effectively as part of diverse teams and stakeholders.  
• Commitment to ethical financial practices 

Work Conditions 

• Work Environment: Mainly office-based with moderate noise, occasional field visits, and frequent meetings (in-person and online) for teamwork and stakeholder engagement. Office includes standard amenities; field sites may have minimal facilities.
• Work schedule: occasional extended hours may be required during critical project periods (e.g. fiscal year end or major deadlines). The role calls for some flexibility during peak workloads, but such instances are infrequent and communicated in advance. 
• Physical Requirements: typical office mobility, including regular sitting, standing, walking, and occasional light activities like bending, reaching, or carrying small items. Extended periods of computer work or meetings are also common. >span class="NormalTextRun SCXW201920549 BCX0">CC is committed to providing necessary support to enable all individuals to perform the essential functions of the job. 
• Travel: periodic domestic travel to rural project sites, which may require challenging logistics and occasional overnight field stays. 
• Safety + Special Conditions: candidates must have legal authorization to live and work in Kenya; CC is unable to sponsor work visas. 

Compassionate Carbon Africa is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.  

Disclaimer: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with it. Responsibilities may evolve and change over time based on organizational needs, programmatic priorities, and/or reasonable accommodation. 

Safeguarding: Compassionate Carbon holds strict safeguarding principles and does not tolerate behaviors that harm others, including sexual exploitation, abuse, harassment, and other injustices. Employees are expected to abide by Safeguarding and Ethics policies. Candidate selection is based on technical competence, recruitment, selection, and hiring criteria, subject to a thorough background, police clearance, and reference check process.